Templates
Set expectations before the link lands
A short "what to expect" blurb to adapt for your booking emails, welcome packets, or delivery notes. Everything in curly braces is yours to decide and commit to.
Last updated
Before you paste
Every {placeholder} in this text is a promise you are making to your client. Fill in a turnaround time, link lifetime, and download details you can actually keep, and delete lines that do not apply — such as the expiry sentence when you did not set an expiry date.
The full blurb
Written in your voice, to your client.
Your photos will be ready within {turnaround time} of our session.
When they are ready, I will email you a link to your online gallery. You can open it to browse your photos and download your files — no account, app, or sign-up needed.
Your gallery stays available until {expiry date}. [Delete or adapt this line if your gallery has no expiry date.]
You can download individual photos or save everything at once as a ZIP file. Please download and keep what you want to keep on your own computer or drive — the online gallery is not a permanent backup.
Questions or trouble with the gallery? Email me at {your email}.The short version
Same promises, four sentences.
When your photos are ready, I will send you a gallery link where you can view and download your images — no account or sign-up needed. Your gallery stays available until {expiry date}. Please download and keep what you want to keep on your own devices. If you have questions or trouble with the link, email me at {your email}.Pairs well with
Drop this text into the delivery email templates when the photos are ready, and attach the client download instructions for clients who want step-by-step saving help. For how access to the link actually works, see gallery link access.
Deliver on these promises
Prepare a gallery and the link, downloads, and expiry in this blurb are exactly what your client gets.